Written by RADio Admin on April 12, 2021
Article Published on Monday April 12, 2021 10:02 PM by RADio Admin
Rugby and Daventry RADio is managed and operated under license by the Rugby And Daventry Community RADio Association from Mr. Wayne Davies for the nominal fee of £1 per calendar month.
Rugby And Daventry RADio Association (the Organisation) is a private Organisation and the Organisation is not for profit.
Equal Opportunities: – the Organisation will not discriminate on the grounds of gender,
Race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status, or age.
All members of the Rugby And Daventry RADio Association over the age of 18 shall be members of the Organisation. The Committee must consist of ordinary members of the organisation, one of whom will be appointed Chair, with the joint role of chairing all meetings and responsibility of station management. One of whom will be appointed Treasurer whose role is outlined in the Finance sub section. One other may be appointed Secretary with the responsibility of taking minutes at all constitutional meetings and distribution of relevant paperwork.
The financial year for the Organisation shall be up to 4th April inclusive.
Rugby And Daventry RADio Association is a community radio station and shall consist of a Committee and Ordinary members. The aim of the Organisation is to be a team of individuals who provide a local community radio station on behalf of the Organisation for Rugby, Daventry, Towcester and the surrounding areas led by a committee. The Committee will be responsible for the proper governance of Rugby And Daventry RADio Association in accordance with the licensing agreement. All funds are managed by the Committee on behalf of the members.
Membership of Rugby And Daventry RADio Association
Application for membership is to be made in writing. There shall be four grades of membership: –
- Young persons under 18.
- Adults over the age of 18.
- Administration only volunteers.
- Honorary Adult Life Member which is awarded by the Committee at their discretion.
The level of charges may be set by the Committee each year for the following year.
Membership will run on an annual basis from 1 January each year.
The Committee shall consist of a maximum of 10 Members and a minimum of 3 Members. The individuals making up the Committee must at all times be full Members over the age of 18, and not be undischarged bankrupts.
The Committee are responsible for the overall running of the community radio station and the Organisation in accordance with the licensing agreement.
The Committee shall meet as often as necessary to deal with the management of the community radio station and the Organisation with a minimum of four times each year. Each management meeting will be minuted. Committee Meetings shall be called in writing with no less than seven days’ notice.
The Committee does not hold funds. All funding is managed by the Organisation.
No member can be paid to be a member of the Committee; however, the Committee can give an honorarium to the Chair and Treasurer if felt appropriate.
Election of the Committee
Committee members will be elected each year at the Annual General Meeting.
All candidates for election or re-election shall be full Members over the age of 18 and proposed and seconded by two other full Members in writing, no less than 14 days before the Annual General Meeting.
Any candidate proposed should agree in writing that they are prepared to serve as part of the Committee if so elected. They must also meet the qualifying criteria to be a member of the Committee.
Should there be more candidates correctly proposed and seconded or standing for re-election than positions available on the Committee, a vote will be taken by those qualified Members in attendance. In the case of a tie in any vote, the Chair of the meeting shall hold a casting vote.
Responsibilities of the Committee
The Committee shall appoint such sub-committees as they may consider necessary and may delegate such of their powers as they deem necessary to such committees.
Each sub-committee will be chaired by an appointed Chair and supply a copy of any meeting minutes to the Chair within 14 days of any sub-committee meeting.
The Committee shall appoint such Sub Committees as they may consider necessary and may delegate such of their powers as they deem necessary to such Sub Committee Chairs.
Each member of the Committee shall have the right to attend and vote at all Committee meetings and have one vote thereat, but no Committee member shall be allowed to vote on any matters directly appertaining to such Committee member. Votes can only be made at the meeting. In the case of a tie in voting, the chair of the meeting will have a casting vote.
The Committee shall have powers to apply, act upon and enforce all rules and procedures of Rugby And Daventry RADio and shall have jurisdiction over all such matters affecting the Station, including any not covered in the Rules.
All decisions of the Committee shall be binding. Decisions of the Committee shall be communicated in writing to those concerned within 14 days. The Committee may seek legal advice on any issues it feels warrant such action.
Three members of the Committee shall constitute a quorum for the transaction of business of the Committee. The Committee will elect members of the team as Chair, Treasurer and Secretary, and will in addition allocate tasks to Committee members as deemed necessary. Any Full Member standing for election to the Committee will agree to undertake such tasks as may be allocated.
The Committee, as it may deem necessary, shall have power to fill in an acting capacity, any vacancies that may occur amongst their number by co-opting an Adult Member of the Group. Any such co-opted Adult Member of the Group will be deemed to resign their position at the Annual General Meeting,
Annual General Meeting (AGM)
The Annual General Meeting (AGM) of the Organisation will be held no later than five months after the end of the financial year. At this meeting, the following business shall be transacted provided that at least 5 members or 15% of the Members of the Organisation are present and entitled to vote (whichever is the least):
To receive and confirm the Minutes of the preceding Annual General Meeting.
To consider any matter arising there from.
To receive and adopt the Annual Report and Accounts from the Organisation.
To elect Members to the Committee.
On other business of which due notice shall have been given and accepted as relevant to an Annual General Meeting.
A copy of the Annual Report and Accounts shall be made available in writing to all Members attending the meeting.
Each Full Member of the Organisation shall be entitled to one vote only at the AGM.
Not less than 21 days’ notice shall be given of the AGM. Any other business item should be forwarded in writing to the Chair not less than seven days before the date of the meeting. Such items should only be those relevant to the business of the AGM.
All voting shall be conducted by a show of voting hands unless a ballot is demanded by at least 50% of the Members qualified to vote at the meeting or the Chair of the meeting so decides.
Members not attending the meeting are not entitled to a vote. No individual shall be entitled to vote on behalf of another Member of the Organisation.
Exceptional General Meeting (EGM)
Upon receiving a requisition signed by two-thirds of Full Members, the Chair shall call an EGM. The Chair shall be required to call an EGM within 30 days of receiving a valid requisition. At least seven days’ notice shall be given of any such meeting, together with an agenda of the business to be transacted at such meeting.
The Committee may call an EGM at any time with at least seven-day notice being given of any such meeting, together with an agenda of the business to be transacted at such meeting.
Voting at an EGM will follow the voting form used at the Annual General Meeting.
There will be at least one Member meeting each year.
Meetings of the Members will be held at the discretion of the Committee. Meeting dates will be set by the Committee with no less than 21 days’ notice in writing.
Such meetings will not constitute either an Annual General Meeting or an Exceptional General Meeting.
Member Meetings may include reports from the Committee, training sessions, or act as a social event and will be a venue for Members of the Organisation to discuss the community radio service.
The Committee shall determine which bank or other financial institution to lodge funds of the Organisation.
The Committee will appoint one member as Treasurer who will be responsible for the accounts of the organisation and present up to date accounts to each Committee meeting and the AGM. It is the responsibility of the Treasurer to ensure all financial controls are in place and ensures that Financial Regulations are always met.
Cheques shall be signed by two members of the Committee nominated by the Committee in accordance with the Financial Regulations.
The Accounts of the Organisation shall be verified by an independent qualified individual or company as deemed appropriate by the Committee.
Rules, Policies and Procedures
Rules, Policies, and Procedures will be the responsibility of the Committee pursuant to the licensing agreement. Members are bound by such rules, policies, and procedures, the Volunteers Agreement, and any decisions of the Committee.
The Committee may change or adopt a rule, policy, or procedure by majority vote at any Committee meeting. Any such rule, policy, or procedure, or rule, policy or procedure changes should be communicated by the Committee in writing to the Members as appropriate.
The Committee has no authority to amend the constitution without either an AGM or EGM when changes must be agreed by the majority present.
A copy of the rules and procedures current at the time and other documents or items referred to in the rules and procedures will be provided at the studio premises.
Rugby And Daventry RADio Association will be dissolved under any one or more of the following circumstances:
In the case of withdrawal of a licence held by the Organisation to operate a broadcasting service by the regulator Ofcom, or their successors.
In the case of a licence held by the Organisation to operate a broadcasting service not being renewed by the regulator Ofcom, or their successor.
In the case of insolvency or winding-up of the Organisation.
In the case that the license is retracted by the licensee due to non-performance and/or capability.
In the case of a vote by 75% of Full Members at any correctly constituted AGM or EGM.
After the settlement of all debtors and creditors, any assets or cash remaining in the company will be offered to a properly constituted and licensed community radio service based in the United Kingdom.
Notes to the Constitution.
This constitution was adopted at the first formal meeting of Rugby And Daventry RADio Association on
The constitution will be published as a public document on the Rugby And Daventry RADio Association website.
The words “in writing” will be deemed to include email or other electronic communication.
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